Tuesday, July 18, 2017

Job Opening: Purchasing Manager

City of Bellingham
  • Position: Purchasing Manager
  • Location:  Bellingham, Washington
  • Closing Date:  Friday, August 11, 2017 at 4:30 pm Pacific Time
  • Interview Schedule:  The most qualified candidates will be asked to participate in a panel interview on August 31, 2017.
  • Salary: $80,244 - $95,832 annually
  • Job Summary: The Public Works Purchasing Manager oversees city-wide procurement processes that ensure compliance with applicable federal, state and local laws and City policies and procedures. Performs complex administrative and technical purchasing work and provides procurement expertise in managing and coordinating a centralized procurement system of contracts, goods and services as well as asset storage, recovery and disposal.
  • Essential Functions of the Job: 
  1. Recommends, implements and maintains City purchasing systems for maximum efficiency and to achieve optimum life-cycle cost for all goods and services purchased.   Oversees the analysis of cost, performance, quality, service and delivery.  Provides input and makes recommendations to City Administration on purchasing and procurement policies and procedures.  Implements city wide policies and procedures, oversees the creation of manuals, forms, charts, informational materials, related training programs and briefings. Using various analytical methods evaluates City's current purchasing patterns and practices; develops and continuously improves centralized purchasing systems and procedures.
  2. Oversees all City procurement processing, monitoring, bids, solicitations, addenda, administration, clarifications, modification, compliance, negotiations, changing conditions, coordination of legal review, terminations, and purchase orders. Provides responsive support to City Departments regarding complex procurement issues, including Revenue Contracts, Technology, Architect services, Engineering services, Construction, and Public Works Contracts, and Systems contracts.  Provides training and technical guidance as needed.
  3. Oversees and directs staff on development of contracting forms and contracting documents.  Provides recommendations to and collaborates with Assistant City Attorneys and Public Works executive team on standards, processes, risk assessment, liability and insurance requirements.  Directs work of purchasing staff in carrying out and executing contracts. 
  4. Prepares and presents recommendations to City administration regarding standards for competitive purchasing of professional services, trains departments on procedures for acquiring professional services, monitors compliance with City standards, and recommends corrective action as needed.
  5. Manages and oversees the central procurement system to maintain the integrity of the public procurement process and guard against ethical challenges and charges of fraud, waste or inefficiency. Makes recommendations on sole source purchase requests and other complex purchases to the Public Works Director or designee within the limits of Bellingham municipal code and state law. 
  6. Ensures accountability, compliance and consistent interpretation and application with all current and applicable state and federal laws, agency policies and procedures, rules and regulations.
  7. Oversees the management of warehouse and parts room operations, inventory control and surplus property. Develops and implements the warehouse municipal emergency response capability.  Ensures full compliance of warehouse with safety regulations.
  8. Directs, plans and organizes the work of purchasing and warehouse unit staff.  Selects candidates for hire, trains, schedules, assigns and reviews work of staff.  Establishes performance standards, conducts performance reviews, coaches, counsels and recommends disciplinary actions.  Plans and carries out employee development.
  • Experience and Training: 
  • Bachelor's degree in business administration, finance, public administration or closely related field.
  • Two (2) years experience as a Purchasing Manager or five (5) years as a Senior Buyer with responsibility for a wide range of buying, including consumable supplies, commodity and/or heavy equipment acquisition.
  • Three (3) years supervisory experience.
  • Experience with budgeting preferred.
  • Experience with contract administration strongly preferred.
  • A combination of education and experience that provides the applicant with the required skills and abilities will be considered.
  • For More Information and to Apply:  Click here
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